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NEED AND IMPORTANCE OF BANK RECONCILIATION STATEMENT

Bank reconciliation statement is the basic document of the accounting, needed by every business enterprise for having check and control on its dealings with the bank. It has got the following importance:

1.      Pin pointing mistakes in the Cash Book and Pass Book. Bank Reconciliation statement is prepared by comparing the information of the cash book with the information of the pass book. The comparison discloses and identifies the entries which have been made in the cash book but omitted or wrongly entered in the pass book and vice versa.

2.      Identifying delay in the clearance of cheques. The comparison of cash book with the Pass book or Rank statement issued by the bank reveals the date of depositing the cheque into the bank and the date of the clearance. In case there is substantial delay, causes for delay may be investigated and remedial measures can be applied.

3.      Checking on embezzlement. The continuous comparison of the cash book with the pass book keeps check on employees trying to indulge in embezzlement and misappropriation of funds. As the balances of cash book and pass book are checked, compared and tallied while preparing Bank Reconciliation statement on monthly, weekly or even daily basis, misappropriation and embezzlement of funds becomes very difficult.

4.      Checking the accuracy of Cash Book. The comparison of the Cash Book with the Pass Book satisfies the management, that the Cash Book is being. maintained properly. If there is any inaccuracy in the posting the mistake is identified and rectified.

5.        Technique of Control. The preparation of Bank Reconciliation statement is an important technique of control. It prevents misappropriation in cheques, bank drafts and other transactions with the bank. The malpractices of dishonest employees dealing with cash and bank are controlled and effective measures are employed to plug the loopholes, if any.